10 Steps To Pick the Perfect Videographer Fit
For Your Outdoor Elopement Experience
Hey there – I’m Kathryn!
An Adventure Elopement Videographer (& Photographer)
based in Asheville, NC
And I’m here to help you have a
zero regrets wedding experience
You’re already choosing to have an adventure elopement because a big, traditional wedding just doesn’t feel right. But little did you know – Choosing the wrong adventure elopement videographer (or not hiring one at all) could still make or break this experience you care so deeply about!
The last thing you want is to have someone you don’t feel comfortable with around for your most intimate moments. Or just as sad – forgetting your partners emotional vows and never getting to re-live that moment again… That’s why I’m on a mission to help you know if you want a videographer AND how to pick the right one.
01.
Why Choosing The Right Adventure Elopement Videographer Matters:
Your elopement day is a celebration of love, adventure, and the start of an incredible journey together. As you embark on this unforgettable chapter of your lives, capturing every moment with precision and artistry becomes paramount. Choosing the right adventure elopement videographer is not just about finding someone to document your day; it’s about entrusting a storyteller to immortalize the raw emotions, breathtaking landscapes, and intimate moments that make your elopement unique.
In this ultimate guide, I’ll walk you through the essential steps of selecting the perfect videographer for your adventure elopement, from defining your style preferences to assessing location expertise and navigating budget considerations.
With my expert advice and insights (as an adventure elopement videographer myself), you’ll be equipped to make an informed decision and ensure that your elopement film becomes a cherished keepsake for years to come.
02.
Understanding Your Personal Style Preferences:
Knowing what you AND your partners personal preferences are for videography styles is so important! This will help ensure that your elopement video reflects your unique love story in the most authentic and meaningful way that feels good to. you.
There are various styles of videography to consider, each offering distinct approaches to capturing and presenting your special day. Here are some examples:
Cinematic
For couples drawn to cinematic videography, the focus is on creating a visually stunning masterpiece reminiscent of a Hollywood film, with sweeping shots, dramatic lighting, and cinematic editing techniques that evoke emotion and awe.
Documentary
On the other hand, documentary-style videography emphasizes capturing raw and unscripted moments as they unfold, providing a candid and unfiltered portrayal of your elopement day. This approach often involves minimal intervention from the videographer, allowing for genuine interactions and emotions to shine through.
Storytelling
Lastly, storytelling (or documentary) videography weaves together the narrative of your love story, incorporating interviews, voiceovers, imagery and carefully curated footage to create a compelling and emotionally resonant film.
Some videographers, like myself, might combine a few different styles to create their own unique style. By exploring these options and considering which resonates most with your vision for your elopement video, you can make an informed decision when choosing a videographer who aligns with your style preferences. This will allow you to bring your love story to life in a way that feels genuine just right!
03.
Consider Your Videographers Location Expertise
Considering your videographer’s location expertise is crucial when planning an adventure elopement, as it ensures that they can capture your special day amidst the beauty of nature with finesse and skill. If a videographer doesn’t know an area well, they might not be able to help with choosing the right locations for what you need or adjusting with last minute backup plans.
Outdoor Experience
Opting for a videographer with experience shooting in outdoor and adventurous locations brings a level of confidence in their ability to navigate these environments. It also enhances the quality and creativity of your elopement video! If they aren’t used to being and capturing outdoors, they likely won’t be prepared for the elements that could impact your experience as well as your final film.
Location Specific Portfolio
Look for videographers who showcase a portfolio featuring a landscapes that represent the place you want to get married. That could be rugged mountains and tranquil forests to picturesque coastlines and remote deserts. Pay attention to how they utilize natural lighting, incorporate the surrounding elements into their shots, and capture the essence of each location.
Local Familiarity
Additionally, don’t hesitate to inquire about their familiarity with specific locations you’re considering for your elopement, as well as any permits or logistical challenges that may arise. Ideally, choosing someone local who lives and knows the area you want to elope is going to be your best bet.
By prioritizing a videographer with expertise in outdoor settings, you can rest assured that they’ll not only capture stunning visuals but also navigate the unique challenges of outdoor filming seamlessly, resulting in a breathtaking and unforgettable elopement video that truly reflects the beauty of your chosen location and the adventurous spirit of your love story.
04.
Understand A Videographers Value
Understanding a videographer’s value is essential when embarking on the journey of hiring one for your adventure elopement. Several factors can influence the cost of their services, including the location of your elopement, the duration of coverage required, and any additional services or special requests you may have. For instance, shooting in remote or exotic locations may incur additional travel expenses for the videographer, while longer coverage durations may necessitate more extensive editing and post-production work. Furthermore, if you desire extras like drone footage, multiple camera angles, or same-day edits, these can also impact the overall cost. They might even provide a rare, speciality service like doing both photo and video as one person (which is what I do)!
Determine your values
To set a realistic budget, consider the priorities for your elopement video and allocate funds accordingly. Determine what aspects are non-negotiable for you and where you’re willing to compromise. Research the average costs for videography services in your desired location and be willing to flex around that for the right fit! Keep in mind that while budget is important, quality should not be sacrificed. At the end of the day you are looking for a videographer whose style and expertise align with your vision for the experience you want to have.
Package options
Maximizing value within your budget constraints involves open communication with your chosen videographer. They should have a few package options to help you find the right package that is the perfect fit for what you want out of your elopement experience.
Remember that investing in a skilled and experienced videographer is an investment in preserving the memories of your elopement for years to come. By understanding the value they provide and making informed decisions, you can ensure that your adventure elopement video (and the memories you made making it) is worth every penny.
05.
How to Research and Narrow Down Videographer Options
It might surprise you to hear that my first suggestion when looking for a videographer is to look at yourselves first.
Make a list of all the things you and your partner value. Starting there and finding someone who has similar values as you is a really important piece! If you are an LGTBQIA+ couple, then you need to find someone who clearly supports and celebrates you! If you are eco-friendly, finding a videographer who is also sustainably minded will ensure you are on the right track. Their portfolio should include people who look like you and their packages should match your values.
Where to search
A great place to start looking for videographers is, drumroll please… YouTube! Probably not a big surprise since it is a free, public video platform. You can find a plethora of videographers showcasing their work, giving you a glimpse into their style and expertise. Beyond YouTube, explore social media platforms like Instagram and Vimeo, where videographers often share highlights from their latest projects.
Once you’ve compiled a list of potential videographers, dive deeper into their online portfolios. Pay close attention to the quality of their work, their editing style, and their ability to capture emotion and storytelling. Look for consistency across their portfolio and make note of any specific videos that resonate with you.
Reviews
In addition to online research, seek out reviews and testimonials from past clients. Websites like WeddingWire, The Knot, and Google Reviews are great resources for honest feedback about a videographer’s professionalism, communication, and the final product. Don’t hesitate to reach out to friends, family, or other wedding vendors for recommendations as well.
Once you’ve narrowed down your options, schedule consultations with your top choices. This is an invaluable opportunity to discuss your vision for your elopement video. You can ask any questions you may have and assess your compatibility with the videographer. Pay attention to their communication style, their willingness to listen and collaborate, and their enthusiasm for your unique love story. By investing time and effort into researching and narrowing down your videographer options, you can ensure that you find the perfect match to capture the magic of your adventure elopement.
06.
Questions to Ask During Consultations
During consultations with potential videographers, asking the right questions is essential to ensure they’re the perfect fit for capturing your adventure elopement. Depending on what your values are around your elopement film, here are some key questions to consider:
Experience and Expertise
- How long have you been shooting adventure elopements?
- Can you provide examples of elopement videos you’ve captured in outdoor settings?
- Do you have experience working in the specific location we’ve chosen for our elopement?
Style & Approach
- How would you describe your videography style?
- Are you comfortable with both cinematic and documentary-style filming?
- How do you approach storytelling in your elopement videos?
Customization and Personalization
- Are you open to incorporating our ideas and preferences into the video?
- Can we request specific shots or moments to be captured?
- Do you offer customization options such as music selection or editing styles?
Logistics & Planning
- What is your availability for our elopement date?
- How do you handle unforeseen circumstances or changes in weather during outdoor shoots?
- Do you have backup equipment in case of technical issues?
Collaboration & Communication
- How do you typically collaborate with couples to ensure their vision is realized?
- What is your communication process like leading up to and on the day of the elopement?
- Can we expect timely updates and responses to our inquiries?
Deliverables & Timeline
- What is your typical turnaround time for delivering the final video?
- Do you offer different packages or options for video delivery (e.g., digital files, USB drive, online gallery)?
- Are there any additional fees or costs we should be aware of?
References & Testimonials
- Can you provide references or testimonials from past clients?
- Are there any reviews or feedback we can read to learn more about your work?
Chatting directly with your videographer during a consultation is so important. This will help you see if you get along easily, if they make you feel comfortable, and if you vibe with one another. Furthermore, by asking thoughtful questions and engaging in open communication, you can confidently select a videographer who will beautifully capture the essence of who you are during your adventure elopement.
07.
Reviewing Contracts and Terms
Reviewing contracts and understanding the terms and conditions are essential steps when hiring an adventure elopement videographer. Here’s some guidance on navigating this process:
Payment schedule
- Carefully review the payment schedule outlined in the contract, including the deposit amount and when final payments are due.
- Clarify any questions about payment methods accepted and ensure that you understand the consequences of late payments.
Cancellation policies
- Take note of the videographer’s cancellation policy, including any penalties or fees associated with canceling or rescheduling your elopement.
- Understand the timeline for canceling and whether any portion of your deposit is refundable in case of unforeseen circumstances.
Deliverables
- Review the contract to understand what deliverables are included in the videographer’s services, such as the length of the final video, additional edits, or special requests.
- Ensure that the contract specifies the format in which the final video will be delivered and any associated delivery timelines.
Rights & Usage
- Pay attention to clauses regarding the ownership of the footage and usage rights. Understand whether you’ll have unrestricted access to the video for personal use or if the videographer retains rights for promotional purposes.
- If you have specific preferences regarding privacy or sharing the video online, discuss these with the videographer and ensure they’re reflected in the contract.
Liability and Indemnification
- Familiarize yourself with clauses related to liability and indemnification, which outline each party’s responsibilities in case of accidents, damages, or legal disputes.
- Seek clarification on any ambiguous language or terms that you’re unsure about to avoid potential misunderstandings down the line.
Don’t hesitate to ask the videographer to clarify any questions or concerns you have about the contract before signing.Discuss any modifications or additions you’d like to make to the contract to ensure that it accurately reflects your agreement with the videographer.
By carefully reviewing contracts and understanding the terms and conditions, you can avoid misunderstandings and ensure a smooth and enjoyable experience working with your adventure elopement videographer. If you’re unsure about any aspect of the contract, don’t hesitate to seek clarification and address any concerns before signing on the dotted line.
08.
Preparing For Your Adventure Elopement With Your Videographer
Preparing for your adventure elopement videography shoot is an exciting step in ensuring that your special day is captured perfectly. Here are some tips and recommendations to help you get ready:
Communicate Openly
- Maintain open and clear communication with your videographer leading up to the elopement day. Share your vision, preferences, and any specific shots or moments you want to capture.
- Discuss logistics such as meeting points, transportation arrangements, and any special considerations for the location.
Timeline Planning
- Work with your videographer to create a detailed timeline for the elopement day, outlining key moments and filming opportunities.
- Allow ample time for getting ready, travel between locations, and capturing pre-ceremony, ceremony, and post-ceremony footage. You definitely don’t want to feel rushed on your elopement day!
Consider Lighting & Weather
- Pay attention to the lighting conditions at different times of the day and plan your schedule accordingly.
- Be prepared for changes in weather, especially for outdoor shoots, and have backup plans in place if needed.
Collaboration & Flexibility
- Emphasize collaboration and flexibility with your videographer on the day of the shoot. Trust their expertise and be open to their creative input and suggestions.
- Be prepared to adapt to unforeseen circumstances or changes in plans, and trust that your videographer will capture the beauty of your elopement regardless.
Relax & Enjoy The Moment
- Above all, remember to take some deep breaths and stay present in the moment on your elopement day. Trust that your videographer you chose will capture your story, allowing you to fully enjoy the experience.
- Take breaks as needed to rest and recharge, and savor every moment with your partner and loved ones.
By following these tips and recommendations, you can ensure that you’re fully prepared for your adventure elopement videography shoot and that the experience is as smooth and stress-free as possible.
09.
What to Expect Before Getting your Film
Understanding what to expect before getting your film is essential for managing expectations and ensuring a smooth post-production process. Here’s what you can anticipate:
Post-Production Process
- After the elopement shoot, your videographer will begin the post-production process. This involves editing the footage to create a cohesive and visually stunning film.
- This process includes selecting the best shots, color grading to enhance the visuals, and editing every second so the footage to tell your unique love story.
Music Selection
- Music sets the tone for your film and enhances the emotional impact. It’s essential to choose tracks that resonate with you and complement the mood of your elopement.
- Your videographer may or may not provide options for music selection or ask for your input on preferred songs or styles. My suggestion? Let your videographer choose the music. They are the professionals and they know what is going to be best fitting for your film story!
Revisions & Feedback
- Once the initial edit is complete, your videographer may provide you with a draft of the film for review. You will want to check and see if that is allowed per your contract.
- Take this opportunity to provide feedback and request any revisions or adjustments. But really, the goal is to pick a videographer who will create what you dreamed of the first time around!
Timeline for Receiving the Final Film
- The timeline for receiving the final deliverables can drasticaly vary depending on the videographer’s workload and the complexity of the project.
- Some videographers might offer or provide a highlight reel or teaser trailer within a few weeks of the elopement. This will give you a sneak peek of the final film.
- The full-length film should take longer to complete. Most videographers deliver the final product within 2-3 months of the elopement date, but I take even longer at around 6 months. I think taking more time to edit the film to perfection is more important than a quicker turn around date!
Communication & Updates
- Throughout the post-production process, maintain open communication with your videographer to stay informed about the progress of your film.
- Don’t hesitate to reach out if you have any questions or concerns. Also provide timely feedback to ensure that the final product meets your expectations.
By understanding the post-production process and timeline for receiving your film, you can approach the final stages of your adventure elopement videography experience with excitement and anticipation. Collaborating closely with your videographer and providing feedback along the way will help ensure that the end result is a beautiful and timeless representation of your love story.
10.
Enjoy The Memories of Your Adventure Elopement Forever
As you embark on the journey of choosing the right adventure elopement videographer to capture your special day, remember that these memories will last a lifetime.
Listen to your gut
Even with all of these factors; From defining your style preferences and researching potential videographers to reviewing contracts and preparing for the shoot, at the end of the day your gut knows what you want. Follow along with each step AND listen to your heart. This will ensure that your elopement video reflects the magic of your love story.
With all that info defined, then choosing a videographer whose style, expertise, and values align with yours is possible! Then you can trust that they’ll beautifully capture the essence of your adventure elopement for years to come.
So, as you prepare to say “I do” amidst the beauty of nature and embark on this incredible journey together, remember to cherish every moment and embrace the memories that will last a lifetime. With the right adventure elopement videographer by your side, you can relive the magic of your special day forever.
